Brighton Cougars Photography and Filming Policy

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PHOTOGRAPHY AND FILMING POLICY

Note: This policy applies to:
 All children and young people involved with Brighton Cougars - any person under the age of 18.
 All parents and carers with responsibility for a child involved with Brighton Cougars
 All staff and volunteers involved with Brighton Cougars
Our statement
Our commitment to keeping children and young people safe whilst in our care is our highest priority. Photos
and videos celebrate achievements and are a great way to promote our organisation but must be created
and used responsibly and with respect for the privacy and safety of our participants.
Our policy
Our policy outlines how Brighton Cougars will put guidance and safeguards in place for the appropriate use
of photography and filming of our participants, and our expectations for all participants, coaches, staff,
volunteers, parents, carers and spectators
What we’ll do
As part of our photography and filming policy we will take, store and process images and videos in
accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We will also:
 promote and prioritise the safe use and storage of images and videos
 value, listen to and respect all children, parents, carers, staff, volunteers and spectators
 ensure robust photography and filming procedures are in place
 adopt safeguarding best practice through our policies, procedures and code of conduct for staff and
volunteers
 gain written consent from children and parents or carers before taking or sharing any photos or
videos – participants, parents and carers can withdraw their consent at any time
 make sure images and videos are used in accordance with the consent provided
 outline the use and storage of any images and videos taken when consent is requested
 put measures in place if a child, parent or carer does not wish to give consent to be photographed or
filmed
 use images and videos for the purpose of training, promoting and celebrating our organisation
 store images securely and limit access to authorised individuals only
 allow authorised staff who have received appropriate training to take photos and videos
 monitor and manage the use of images to prevent misuse
 encourage participants, parents, carers and spectators to report any concerns about inappropriate
use of images or videos to a member of Brighton Cougars Team or welfare officer, in line with our
safeguarding procedures
 act immediately to address any reported concerns or worries
 provide training to staff and volunteers on the policy and its importance
 only use external agencies who abide by our organisations photography and filming policies
 adhere to our online safety policy when sharing any images or videos online
What we won’t do
As part of our photography and filming policy we will not:
 take, use, or share photos or videos that could be considered inappropriate or abusive
 include full names and addresses alongside images of children and young people

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 use images or videos that could make a child easily identifiable
Monitoring
This policy will be reviewed every three years, or in the following circumstances:
 changes in legislation or government guidance
 guidance as required by Brighton and Hove safeguarding partnership, and Basketball England
 as a result of any other significant change, event or case reviews
This policy was last reviewed on 20/10/2026
Signed ……………………………………………………………………
Chris Odle – Chair, Brighton Cougars Basketball Club

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Contact details:
Our Safeguarding
Lead/Welfare Officer

Sarah Swales - cougars.welfare@gmail.com

 

In a safeguarding emergency,

where a child is at immediate risk of harm, call 999.

You can contact the NSPCC Helpline by calling 0808 800 5000, emailing help@NSPCC.org.uk or

completing our report abuse online form.

Any child can call Childline on 0800 1111 or chat to them online.